The primary functions of sanctioning within the University setting are to provide students with opportunities to: participate in education to help direct future decision making, reflect upon how actions impact individuals as well as the larger community, contribute more positively to the University community and deter similar behavior from reoccurring. Students will take an active role in developing an action plan for conduct charges for which they are found responsible. The action plan will include core components, as well as any additional components decided on by the student and hearing officer.

Conduct components are often tailored to suit the circumstances of each case and to meet the needs of individual students, however, there are specified violations for which guidelines have been implemented. Such guidelines have been developed for consistency across the University, but University conduct officers and hearing boards reserve the right to take extenuating circumstances into account when determining whether more or less stringent components should be applied.

Core component guidelines are in place for alcohol and drug violations (designated/scheduled as controlled substances by the North Carolina Controlled Substance Act, Chapter 90, Article 5). These guidelines range from conduct reprimand to expulsion and include additional educational sanctions. Repeated violations may result in progressively more severe conduct sanctions.

Examples of Component Guidelines for First Offenses of Alcohol and Drug Violations

1st Violation: Underage possession/consumption of alcohol

  • Letter of reprimand or disciplinary probation (dependent upon the circumstance)
  • Parental notification if under 21 and sanction is probation or higher
  • Referral to substance use education program with the Center for Wellness Promotion

1st Violation: Simple possession of Schedule I or II drugs (ex. Heroine, Ecstasy, LSD, Psychotropic mushrooms or Adderall, Hydrocodone, Oxycodone, Cocaine, Methamphetamine, PCP respectively)

  • One (1) semester suspension (can be suspension of remainder of the current semester or next full semester)
  • One year probation upon return to the University
  • $100 fee
  • Parental notification if under age 21
  • Completion of outside substance use education assessment, and any recommended treatment program, at own cost
  • Indefinite removal and trespass from Housing
  • Random drug testing (at student expense)

1st Violation: Simple possession of Schedule III, IV, V or VI drugs (ex. Anabolic Steroids or Xanax, Quaaludes, Rohypnol or Tylenol with Codeine or Marijuana, Spice, K2, other synthetic cannabinoids respectively)

  • One (1) year probation
  • $75 fee
  • Parental notification if under age 21
  • Referral to substance use education program with the Center for Wellness Promotion
  • Deferred removal from Housing for period of probation
  • Random drug testing (at student expense)


But, I don’t recall being written up!
It is possible that the individual filing the report did not inform you of the filing of the report. If you refer to the electronic letter that was sent to you, it will list the date the incident took place, and which policies you have been charged with allegedly violating. In some cases, your RC or GA may send you a follow up with a concern or to further investigate an incident. Just because you get a letter does not mean you are automatically responsible for or in violation of a policy.

Yeah, but I didn’t do it!
You might not have. Go to the meeting with your hearing officer with a positive attitude about the situation and tell the truth. You and the hearing officer will probably have a productive discussion about the incident that happened. If you aren’t responsible for violating the policy, that will become apparent during your meeting.

Ok, so what if I did do it?
First of all, thanks for your honesty! Go to the meeting with your hearing officer with a positive attitude and be courteous. Your hearing officer will talk with you about your rights and responsibilities, the incident, University and Housing policies, and together you’ll determine what the appropriate components will be.

Who will I meet with?
If the alleged violation took place in a residence hall, it is likely you will be meeting with the RC or GA in the building where the incident occurred. Depending on your conduct history and the seriousness of violation, your case may be referred to an AD in Housing and Residence Life, the Coordinator of Student Conduct, the Office of Student Conduct or the SGA Judicial Board. If you are issued a Campus Appearance Ticket (CAT) by Police and Public Safety, you will likely be meeting with someone in the Office of Student Conduct (within the Dean of Students Office), regardless of where the incident occurred. Cases where the alleged violations could result in University probation, suspension or expulsion are also referred to the Office of Student Conduct.

What if I don’t schedule a meeting?
We believe the conduct process is a learning opportunity for our students. Therefore, we encourage you to take an active role in your conduct case and assist your hearing officer with determining the outcome. Your hearing officer will make two attempts to contact your via electronic letter. If he/she doesn’t hear from you after the second attempt, a hold will be placed on your record and will remain until you meet with someone to resolve your case.

During your meeting… will have your rights and responsibilities explained, have the opportunity to talk about the situation in question, discuss a finding of responsible or not responsible for each policy violation you have been charged with and develop an action plan, if applicable.

What are the different resolution possibilities?

  • Some first time, single violations of minor housing policies are managed through Administrative Resolutions. If the incident report seems to clearly indicate a violation of a minor housing policy, the Residence Coordinator may choose to send you a letter (in lieu of a meeting) detailing the alleged violation and clarifying the policy. You may opt to request a meeting with the Residence Coordinator to discuss your involvement in the incident or let the letter stand.
  • In most instances, cases can be resolved through an Informal Resolution (conduct meeting). An Informal Resolution is an opportunity for you to meet 1-on-1 with a hearing officer to discuss your involvement in the incident. During this meeting, you will learn about Housing and University policies and the conduct process.
  • You also have the right to request a Formal Resolution (JBoard Hearing or Administrative Hearing), which is a more formal process for resolving the case. Those panels are made up of students or a combination of students, faculty and staff. Participants in the hearing include the alleged student, the person(s) who filed the report and witnesses. More information about formal resolutions can be found here.

…an educational tool that is used to help you understand why the policy in question exists and to help you succeed in the residence hall community environment. Each situation is viewed individually and decisions are based on each specific situation. You and your hearing officer will work together to determine what your action plan will be and you are encouraged to suggest ideas that interest you. Some examples of components taking a policy quiz, completing a guided reflection or performing a community service.

Completing Your Action Plan
It is expected that you complete all assigned components by the deadline given by your hearing officer. If you do not complete your components on time, a hold will be placed on your record until all components are complete. This may impact your ability to add/drop classes, register for classes or receive your University transcripts.

What if I don’t agree with the decision?
Within the student conduct process, all students have the right to a formal resolution. By meeting and resolving your case with a RC or GA, you are waiving your right to a hearing. If you would like a formal resolution, simply tell the RC or GA either before or during your meeting and he/she will forward your case to the Office of Student Conduct to have a formal resolution scheduled. From here, your case may be heard by an Administrative Hearing panel made up of students, faculty and staff, or by the SGA Judicial Board, which is a peer conduct review system that is part of the Judicial Branch of the Student Government Association.

Will this appear on my transcript?
For a list of sanctions that may appear on your transcripts, please refer to the Student Code of Responsibility at