Office Assistant Job Description

The main responsibilities of the Office Assistant involve providing services to residential students in their assigned community. Residence hall offices are open during peak hours of the academic year based on the needs of the community. Office Assistants are expected to work throughout the day, some weekends, and limited holidays. Specific responsibilities and expectations are listed below in the General Responsibilities section.


GENERAL RESPONSIBILITIES

Customer Service

  • Problem Solving - Gathering facts from residents and making informed decisions on how to move forward to solve resident concern.
  • Crisis Assessment/Management - Ability to identify crisis and make necessary referrals or contacts.
  • Adaptability - Being able to move through the various responsibilities associated with the Office assistant position.
  • Attitude - Maintains an appropriate attitude when working at their assigned desk.
  • Accuracy of Detail - the accuracy to which staff member is able to deliver communication to residents, colleagues and supervisors.
  • Timeliness - does the staff member prioritize resident needs appropriately and meet expectations in a timely manner.
  • Communication - communicates appropriately to residents, colleagues and other HRL staff members in an effective manner.

Administrative

  • Organization - consistently keeps materials and information so that it is easily accessible to residents, colleagues and other HRL staff members.
  • Accuracy of Detail - staff member maintains accurate and detailed records of interactions and other work related tasks (Logs/Forms/etc).
  • Initiative - staff member takes action to complete tasks and identifies what else can be done without specific direction.
  • Timeliness - completes tasks and submits necessary documents in a timely fashion; meets deadlines associated with OA position (WTE/Equipment Logs/Key Audits).
  • Teamwork - Works collaboratively with other HRL staff (REC/RA/Housekeeping).
  • Confidentiality - adheres to guidelines set forth by Federal Law or University and Departmental Policy.
  • Access & Security - ensures that the residence hall and work space within it are only accessed by individuals authorized to do so.
  • Key Management - works to ensure keys are issued and collected as dictated by HRL Policy (Express Checkout Box).
  • Communication - staff member communicates appropriately with colleagues and supervisor (shift changes/etc).

Professionalism

  • Confidentiality - ensures that information is being shared appropriately with discretion.
  • Communication - staff member recognizes the audience with whom they are communicating (resident/colleague/HRL Staff) and delivers messages appropriately tailored to their audience.
  • Timeliness - staff member arrives to work and completes shifts as scheduled.
  • Responsibility - staff member is accountable for actions associated with the OA position .
  • Attitude - maintains an appropriate perspective and approach to tasks and relationships associated with the OA position.

DATES OF EMPLOYMENT

  • The Office Assistant position is a one academic year contract that runs August 10, 2020, through May 23, 2021.

MINIMUM JOB REQUIREMENT

  • Must be enrolled as a student at the University of North Carolina at Charlotte.
  • Must maintain a cumulative GPA of 2.0 or higher while employed.
  • Contributes to the overall success and development of UNC Charlotte’s Residence Halls and residential community.

BENEFITS

  • Returning staff member: $9.25/hour
  • New staff member: $9.00/hour